Designing Diversity and Inclusion at Justworks

Posted June 5, 2018 by Jess Harvie and Olivia La Faire in Justworks Love
When Justworks employees were asked to help solve for diversity and inclusion in our company, we decided to tackle the problem the same way we would designing our product: with design thinking. Learn more about the process.

Last summer, Justworks reached a turning point in the way we thought about diversity and inclusion (D+I). Our message and our actions were not aligned, and our commitment to diversity did not feel real. Employees felt it and leadership knew it.

Justworks leadership responded quickly, putting together a leadership D+I council led by the CEO, appointing an existing employee to run the program, allocating a budget and a fairly loose mandate: “Nobody has really gotten this right yet, so let’s do something that works for us.”

Solve D+I for Justworks? Nebulous, some might say. Terrifying, for sure. But ultimately, exciting. We were given the opportunity to try something to make it better and we had nothing but a blank slate. So where did we start?

Although we were not experts in the D+I space (yet!), one thing we are pretty good at is designing and building products. So we decided to tackle this problem the same way we would design our product: with design thinking.

Psst... View a video of authors Jess and Olivia presenting their findings at HR Uncubed. Find it at the end of this post!

What is Design Thinking?

Design thinking is a creative problem solving approach that involves the people you’re designing for at every step of the process. It asks you to set aside your own assumptions to learn about your users’ unique perspectives and needs. In HR, our users are our employees.

Every designer or company has a slightly different process with a variety of steps. Here’s a simple three-step approach we use: Learn, Ideate, Try.

Related Article: Design at Justworks: Showcasing our Values in our Product

First you want to learn about the problem and your users.

Design thinking asks you to set aside your own assumptions to learn about your users’ unique perspectives and needs.

Once you have a deeper understanding of the problem and people you are solving for, you want to generate a bunch of ideas based on what you learned. Go big. Explore all your possibilities. No idea is too big, too small, or too bad.

Then you want try out the ideas. Treat ideas as tests to figure out what’s working and what’s not working. It’s okay to be wrong (yes, we mean it!). You want to learn from the things you tried and then iterate on the ideas by continuing the cycle.

How we applied design thinking to D+I

Learn

We started by learning. We used the feedback that leadership had already received from our employees. We talked to more employees and had countless coffees and one-on-one meetings. We did tons of outside research.

We learned from this first round of discovery that the ultimate pain point was that employees didn’t feel like they were being heard or acknowledged. Employees from underrepresented groups felt like they didn’t have a voice.

We also learned that a lot of people cared. We had a group of about 70 employees that were interested in changing the way we did D+I at Justworks (yes, 7-0).

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Ideate

Next, we ideated. Our creative director led a bunch of brainstorms, including a big-picture, visionary brainstorm where we asked questions like, “What does it look like in 3-5 years if Justworks is a leader in diversity and inclusion?” We also held a more specific brainstorm where we asked, “What initiatives do you want to see implemented at Justworks right now that would make your day-to-day better?”

And those brainstorms generated a bunch of ideas. This process alone went a little way to solve some of our identified pain points — employees felt bought-in because we gave them a voice.

We learned that employees didn’t feel like they were being heard or acknowledged. We also learned that a lot of people cared.

Try

So we leaned into that, and created safe spaces and tried to set up some initiatives that focused on giving employees a voice. The first thing we tried was a safe space discussion group called Justreal.

The “try and test quickly” sentiment was what we wanted to take into Justworks’ diversity and inclusion program. How might we understand what employees want and deeply care about? How might we lean into this clumsy process to define and grow the program in an authentic way with our employees at the center of the problem solving process?

Justreal: Our First Try

We launched Justreal after the race protests in Charlottesville in August 2017. At the time, no one was openly talking about Charlottesville at work. When something traumatic happens, we know you don’t walk into work and magically leave everything at the door.

We set up a small discussion group after work one day to have a Charlottesville check-in to make sure people were okay and share stories. It was intense. People talked about getting on the phone and immediately reaching out to loved ones in the area; others shared that they weren’t surprised by the event. But, employees asked to have more sessions. So we kept having sessions and kept iterating on the format based on feedback.

By giving ourselves the space to start small and experiment, we’ve been able to win the trust of employees and leadership so we can try even more things.

Justreal is now a very tightly organized, highly anticipated, monthly event designed to explore current events and relevant topics impacting employees both inside and outside of work. We’ve covered topics like gender socialization, tone policing, and climate change.

After trying Justreal, we learned that we hadn’t realized that employees wanted a space like this. Our leadership team also learned about employees’ personal and professional experiences through first-person stories.

We took a lot of what we learned from Justreal to set the foundation for building out the rest of our program.

Related Article: Can We Make Tech as Diverse as NYC?

There’s No Silver Bullet for Diversity and Inclusion

Diversity and inclusion has become so large as a concept that thinking about all the things that we could or should be doing is super overwhelming. At Justworks, we acknowledged early on that we weren’t trying to boil the ocean. We identified one, real pain point among our employees and have taken an incremental approach to try to solve it.

Culture change doesn’t happen overnight. It’s slow. And like most tech companies, we’re impatient! We want to see results ASAP. But despite how quickly tech companies might try to solve this, there is no silver bullet because evolving your culture takes time.

diversity-and-inclusion-HRUNCUBED

Here are a couple of things we do at Justworks now that we didn’t do eight months ago.

  • We have seven employee resource groups (ERGs) around shared characteristics or life experiences. For example, some of our ERGs at Justworks include OUTworks — our LGBTQ group — and Women@justworks, our women’s ERG.
  • We host regular employee panels to build empathy. This format has been a hit with employees so far, so we’ve used it a couple of times. We interviewed four members of our black employee group, the Black Leadership Alliance (BLA), about imposter syndrome and the struggles of code switching as a black employee in a majority white workplace. We held similar panels for international women’s day, where we interviewed women at Justworks about navigating their careers, and took the opportunity to profile exceptional women at our company that had previously not been given that spotlight.
  • We have an employee partnership program that is working on forming relationships with wonderful organizations to both strengthen our ties with our community and also help diversify our recruiting pipeline.
  • We have a unique perspectives book club where we read books written by authors that are underrepresented in the literary world or who are writing interesting, beautiful, important stories that we wouldn’t necessarily hear everyday. We also have cheese and wine.
  • We kicked off a company newsletter written by employees about employees, where we profile different employees.

All of these initiatives are employee led and run. We created safe spaces and now have those spaces to direct people to when they voice concern. We’ve brought more awareness to the experiences of our underrepresented employees throughout the company. And the best thing is, we’re not doing anything groundbreaking! All the initiatives are low cost, they’re easy to organize, they’ve been done before, but they’re exactly what Justworks needed.

And by no means are we done. This was only phase one and there are a lot more phases to come. But by giving ourselves the space to start small and experiment, we’ve been able to win the trust of employees and leadership so we can try even more things.

Some Key Takeaways

  1. Embrace a messy process. Its okay to iterate on initiatives and not have a comprehensive solution straight away. Remember, no one has gotten this right yet!
  2. Include employees as you build out your programs. Design thinking is about process, not about craft. Talk to your employees. Learn about their experiences. Invite them to brainstorms.
  3. Do what works for your organization. Not every organization has the same problems or pain points when it comes to D+I. Our solutions are not necessarily your solutions, but you can use this design process to develop your own unique and authentic initiatives.

If you’re scrappy and real about developing programs, making your organization more diverse and inclusive is totally doable.

Justworks "Diversity & Inclusion Meets Design Thinking" at HR UNCUBED 2018