Writing An Offer Letter? Use This Easy Template

Writing An Offer Letter? Use This Easy Template

Posted April 8, 2016 by Kristin Hoppe in Hiring and Onboarding
No need to make a job offer letter from scratch. We've made an easy, customizable template for you to pull together in minutes.

There’s nothing more exciting than bringing on a new hire. After all your hard work to find the right person, it’s a time of celebration — and a time to put your best foot forward. Make sure you and your new employee are on the same page from day one with a clear job offer letter.

Prospective employees should sign a job offer letter before they begin work. Not only does the letter serve as a legal basis for employment, but it also ensures you both have a written understanding of what their position entails. Seek legal counsel to make sure everything is in order if you are unsure about any content in the letter.

Letter of Employment

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We’ve added different provisions for you to customize according to your company’s offerings and needs. This employment letter template includes:

  • Greetings/congratulations
  • Job title
  • Compensation
  • Signing bonus
  • Stock options
  • Expected start date
  • Benefits
  • Work hours
  • Vacation time
  • At-will employment
  • Terms of resignation
  • Federal immigration law requirements
  • Non-compete/non-disclosure clause
  • Close and signature

This particular template is made for full-time employees, though you could alter it for part-time or temporary employees as well. If you’re hiring independent contractors or interns, we suggest you check out these articles on when to classify workers as independent contractors, and tips for hiring interns legally. Lastly, show your offer letter to a lawyer before you give it to any potential employees to ensure compliance with state and federal laws.

Once your newest hire has signed a letter of employment, you're ready to properly onboard employees and make their new job a place they’ll want to stay. Congrats!

Use our easy template and make a letter in minutes.
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This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, legal or tax advice. If you have any legal or tax questions regarding this content or related issues, then you should consult with your professional legal or tax advisor.