Here's a helpful template for you if you're terminating an employee.

Check Out This Sample Employee Termination Letter If You’re Letting Someone Go

Posted December 20, 2017 by Justworks in Managing Your Team
Keep communication lines open, even at the end of an employment tenure. Take a look at our sample employee termination letter for guidance.

It’s a moment business leaders dread — terminating an employee can be a complicated and emotional process for both parties involved.

As Justworks CEO Isaac Oates put it, “If someone has ever violated my trust or behaved in a way that is obviously incongruent with our company’s values, those would be deal breakers. This doesn’t happen much, but when it does, it’s the easiest decision in the world. In fact, you don’t have a choice: They’ve already made the decision for you.”

His advice on how to handle it? “Be direct. Once you’ve made the decision to let someone go, being fast and direct about it is the single best thing you can do.”

Handing them a termination letter after having the talk goes a long way toward being direct and clear about your decision. To help you with the process, we’ve created a termination letter template that you can download and customize.

Want to edit this in Word? Download the letter template here.

Please note that this sample termination letter assumes no severance is being paid. If severance is being paid, you should consider using a separate agreement.

Be sure to determine what is required to be paid under company policies and applicable law, keeping in mind that employment laws vary from state to state. It’s best to consult with counsel to ensure compliance with applicable laws.

Check out our sample termination letter for tying up loose ends.

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Termination of employment is never easy. But being prepared with tools like a termination letter can at least make it a little simpler.

For additional insights on how to handle thorny topics, download our free eBook for business leaders.

This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, legal or tax advice. If you have any legal or tax questions regarding this content or related issues, then you should consult with your professional legal or tax advisor.